Standard Accounts Payable Business Rules Handbook

Table of Contents:

1. Introduction
2. Procedures for Changing/Adding Standard Accounting Business Rules


3. No Document Match Transactions
   • Section 3.1: Royalties-Matching
   • Section 3.2: Local Travel Reimbursement-Matching
   • Section 3.3: Private Mail Carrier-Matching
   • Section 3.4: Federal Technology Service (FTS) Telephone Bill-Matching
4. Document Match Transactions
   • Section 4.1: Training-Matching
   • Section 4.2: Interagency Agreements (Memorandum of Understanding) (IAA/MOU)-Matching
   • Section 4.3: Leased Personal Property-Matching
   • Section 4.4: Relocation-Permanent Change of Station (PCS)-Matching
   • Section 4.5: Leased Real Property-Matching
   • Section 4.6: Leased Real Property General Services Administration (GSA)-Matching
   • Section 4.7: Wireless Phone Charges-Matching
   • Section 4.8: Landline Phone Charges-Matching
   • Section 4.9: Centrally Billed Account (CBA) Travel-Matching
   • Section 4.10: Invitational Travel-Matching
   • Section 4.11: Employee Travel Reimbursement-Matching
   • Section 4.12: Utilities-Matching
   • Section 4.13: Contracts and Purchase Orders-Matching
   • Section 4.14: Government Printing Office (GPO) Printing-Matching
5. Other Transactions
   • Section 5.1: Follow IRS and GSA Relocation Policy
   • Section 5.2: Utilize Standard Travel Object Classes
   • Section 5.3: Process Travel Payments on Accelerated Basis
   • Section 5.4: Utilize Standard Traveler Audit Requirements
   • Section 5.5: IPAC Transactions Recorded on Manual Payment Document Upon Receipt
   • Section 5.6: Use PM046 to Record Unidentifiable IPAC Transactions
   • Section 5.7: Pay Non-contract Related Invoices via Purchase Card Whenever Possible
   • Section 5.8: Purchase Card: Develop Process to Pay Weekly-Daily
   • Section 5.9: Cardholder-Approvers Performance Plans
   • Section 5.10: Foreign Payments - ITS.Gov Usage
   • Section 5.11: Modify Contract Policy to Use U.S. Dollars
   • Section 5.12: Centralize Invoice Delivery
   • Section 5.13: Standardize Estimated Accrual Policy
   • Section 5.14: Bureaus May, When Reasonable, Charge Prompt Pay Interest Penalties to Program Offices
   • Section 5.15: Distribute General Services Administration (GSA) Leased Real Property via Summary Level Transfer
   • Section 5.16: Expedited Processing for Recurring Payments, When Utilized
   • Section 5.17: Modify Purchase Card to Accept Multiple Vendors