Applicant and Grantee Training

As we approach the transition of grant processing and management activities from Grants Online (GoL) to GEMS, we are committed to helping you prepare by providing training and other resources for the grantee and applicant community.

We offered a series of training sessions for external users, recorded for those unable to attend. This training is for Pre-Award. Links to these recordings, as well as other support materials, can be found here.

Institutions may submit a Change of Program Director (PD)/Principal Investigator (PI) request through the eRA and navigate to Status. Only a Signing Official (SO) can initiate this request. For detailed instructions, please refer to the PD/PI Revision Request Information Sheet.

INTRODUCTION TO eRA FOR DOC APPLICANTS/RECIPIENTS & eRA COMMONS REGISTRATION FOR APPLICANTS/RECIPIENTS

Focus: eRA Commons Requirements for users and organizations’ registration. The training also includes a step-by-step demonstration of the eRA Commons registration process and timeline.

Introduction to eRA for DOC Applicants/Recipients Session Recording 6/17/26

Introduction to eRA for DOC Applicants/Recipients - Information Sheet PDF 6/17/26

Introduction to eRA for DOC Applicants/Recipients Presentation PDF 6/17/26

eRA Commons Registration for Applicants/Recipients Session Recording 6/24/26

eRA Commons Registration for Applicants/Recipients Presentation PDF 6/24/26

eRA Commons Registration for Applicants/Recipients Business Process PDF 6/24/26

ACCOUNT MANAGEMENT FOR ADMINISTRATIVE USERS

Focus: A recap of the registration process with an overview of the Signing Official’s and Account Administrator’s responsibilities. The Institution Profile (IPF) and the Account Management Module (AMM) are also discussed. Various eRA Commons user accounts and user role types (Scientific and Administrative) round out the discussion.

Account Management for Administrative Users Session Recording 6/23/26
Account Management for Administrative Users Presentation PDF 6/23/26
Account Management for Administrative Users Questions and Answers PDF

ACCOUNT MANAGEMENT FOR APPLICANTS/RECIPIENTS

Focus: A review of the eRA Commons user account roles (Scientific and Administrative). The process for obtaining an eRA Commons account, logging into, and navigating eRA Commons are explained. Usage of the Personal Profile (PPF) module and the Institution Profile (IPF) modules is included.

Account Management for Applicants/Recipients Session Recording 6/16/26
Account Management for Applicant/Recipients Presentation PDF 6/16/26
Account Management for Applicant/Recipients Information Sheet PDF 6/11/26

APPLICATION SUBMISSION AND TRACKING

Focus: A recap of earlier training sessions; with an emphasis on registering an applicant’s organization with eRA Commons. Step-by-step guidance is also provided for locating a Notice of Funding Opportunity (NOFO); preparing and submitting an application; and tracking an application in Grants.gov and eRA Commons.

Application Submission and Tracking Session Recording 6/30/26
Application Submission and Tracking Business Process Guide PDF 6/25/26
Application Submission and Tracking Presentation PDF 6/30/26
Application Submission and Tracking Questions and Answers PDF

AWARD ACCEPTANCE & POST-AWARD (Pt. 1)

Focus: A high-level overview including how to accept an award, how to complete and submit various post-award reports and requests, how to communicate with the awarding agency, and how to respond to terms and conditions set on the award.

Award Acceptance & Post-Award (Pt.1) Session Recording
Award Acceptance & Post-Award (Pt.1) Session Video Timestamp PDF
Award Acceptance & Post-Award (Pt.1) Presentation PPSX

POST-AWARD & GRANT CLOSEOUT

Focus: A high-level overview of Post-Award Activities and Grant Closeout, covering topics such as Federal Financial Reports (FFR), Payment Requests, Final Federal Financial Reports, Final Performance Progress Reports, Final Research Performance Progress Reports, and any Additional Closeout Documents that might be necessary as part of the closeout procedures.

Post-Award & Grant Closeout (External Users) Session Recording
Post-Award & Grant Closeout (External Users) Session Video Timestamp PDF
Post-Award & Grant Closeout Presentation PPSX

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Applicant and Grantee Training