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Applicant

The Personal Identity Verification (PIV) Applicant is a current or prospective Department of Commerce (DOC) employee, contractor, or visitor, and is considered an Applicant until his or her identity has been verified using the new process and he or she is deemed suitable for access to Federal facilities and information systems.  This is true even if an individual already has a current “ID” or “badge” issued by the Department or one of its bureaus.  


  
TRAININGClick here to access the training required for all current and prospective DOC employees, contractors, and visitors.  Each PIV applicant must complete this training and retain his or her certificate of completion before being issued a PIV card. Be sure to print out and retain your certificate of completion with your Applicant ID Number.  You will need this number to receive a PIV card. (The Applicant ID number will be needed for the CD-591 as well as the HSPD-12 Contractor Sponsorship in the COR section).

If you should have any questions about the training, please contact the Office of Security at piv-contractor@doc.gov.


For New Employees and Contractors:

To obtain a PIV card, you must:

STEP 1: Complete the training above, print the certificate and give to the Enrollment Official, Sponsor, or COR (contractors). If you are a contractor, the PIV training number on the certificate is used as the applicant id for the HSPD-12 Contractor Sponsorship form.

STEP 2: Complete the appropriate background investigation forms as directed by your Sponsor or COR.  Based upon the sensitivity and risk level of your position, your PIV Sponsor will tell you which standard form you will need to complete.

STEP 3: In some locations, your finger prints will be taken electronically by the Office of Security in one of the Servicing Security Offices. In all other instances, your PIV Sponsor will give you the appropriate fingerprint cards and recommended locations to have your fingerprints taken.

SF 87 Fingerprint Chart

For current and prospective DOC employees

FD 258 Fingerprint Chart

For current and prospective DOC contractors and visitors

  
STEP 4: Bring to your Sponsor (or Enrollment Official, as directed by your Sponsor):

  • Your completed I-9 Form
  • Two completed fingerprint cards, unless your sponsor indicates they are unnecessary
  • Your completed background investigation forms
  • Two IDs – one must be a Federal or State issued photo ID
  • Your Applicant PIV training certificate
  • One passport-quality photo, unless your Sponsor indicates your photo can be taken at the PIV Card Issuing Facility (PCIF) or by your Enrollment Official

STEP 5: After preliminary checks have been completed on your background investigation, USAccess sponsorship and adjudication completed, you will then be notified to enroll and be issued your PIV card.  Contact your Sponsor or COR if you do not receive notification within thirty days.


For Card Renewals:

To obtain a PIV card, you must:

STEP 1:  Your PIV Sponsor will tell you if you already have a completed I-9 Form, Employment Eligibility Verification on file in your Official Personnel Folder (OPF).  If you do not have a completed form on file, complete the top portion (Section 1) of the I-9 Form, Employment Eligibility Verification. 

STEP 2: Your PIV Sponsor will tell you if you already have a completed background investigation on file.  If you do not, complete the appropriate background investigation forms as directed by your Sponsor.  Based upon the sensitivity and risk level of your position, your PIV Sponsor will tell you which standard form you need to complete. 

STEP 3: Your PIV Sponsor will tell you if you already have a completed background investigation on file.  If you do, you do not need to get your fingerprints taken.

If you do not have a completed background investigation on file, your fingerprints will need to be taken.   In some locations, this will be done electronically by the Office of Security in one of the Servicing Security Offices.  In all other instances, your PIV Sponsor will give you the appropriate fingerprint cards and recommended locations to have your fingerprints taken.

STEP 4: Bring to your Sponsor (or Enrollment Official, as directed by your Sponsor):

You will be notified to pick up and sign for your PIV card (if it is not immediately available).

  • Two IDs – one must be a Federal or State issued photo ID
  • Your Applicant PIV training certificate
  • Copy of the I-9 Form (if you did not previously have one on file, bring the original)

STEP 5: You will be notified to pick up and sign for your PIV card (if it is not immediately available).